Turn booth conversations into business opportunities.
You invest in the booth, the travel and the team. Habsy helps you carry the value of each conversation forward, with the contact, the context and a clear next step, together.
Be the smartest networker at every event.
Protect the opportunity
The card is only part of what you came for.
A promising visitor stops at your booth. They explain a requirement, ask for a brochure and mention a buying timeline. Then the next visitor arrives.
By evening, you may still have the card. But do you remember what they needed, what you promised, or when to call?
The cost of losing that context is bigger than a missing contact. It is a conversation your team worked hard to earn, and an opportunity that becomes harder to act on.
“We had a great conversation.
Now, what did they need?”
Habsy connects the whole event journey. It is an AI-powered event networking and lead capture platform for exhibitors: prepare your booth workflow, save leads with conversation context, and follow up through the mobile app and Habsy Platform.
01 / Before the event
Set up the follow-through before the first handshake.
A little preparation gives every booth conversation somewhere to go. Build the essentials once, so your team arrives ready to connect.
Give visitors a way to remember you.
Create your digital business card in the Habsy app and review your details. Add your business information and brochure or useful links. Display the profile QR at your booth so visitors can explore your business and reach you after the show. On your business profile, an enquiry form also gives visitors a way to leave their details. Explore digital business cards.
Decide what makes a lead worth pursuing.
Review the intent signals suggested by Habsy AI based on your business, or create your own. These are the details your team should record: the product a visitor needs, their buying timeline, or whether they want a demo. Agree on them before the show so everyone captures useful, consistent context.
Give this event its own folder.
Create a category such as “Trade Expo 2026” and set it as the default for capture. Newly created contacts go into that event category, keeping the show’s leads together from the start.
Prepare the first connection.
Use Habsy AI to help draft a short thank-you email. Include your digital profile link and the information visitors should receive first. Review the template, connect the required email account and enable automatic sending if you want that email to go out after a contact is saved.
Connect the next step in your sales process.
If your team uses Salesforce, HubSpot, Zoho CRM or another CRM Habsy connects to, configure the integration before the event. Check the connection and capture a test contact, so your team knows how leads will move into its sales workflow. Set up the email or WhatsApp connection you plan to use for later outreach, too.
02 / During the event
Stay with the person in front of you.
Meet the visitor. Understand the requirement. Save what matters while it is still fresh. Habsy keeps those pieces together for what comes next.
Capture the lead, however they connect.
Scan a business card, capture available details from an event badge or QR code, tap an NFC card, or enter a contact manually. Review the saved details so your follow-up starts with the right information.
Keep the reason behind the scan.
Tap the relevant intent signals, add a note or voice note, and set a reminder. Record what the visitor needs and what you promised, not just their name. The event category keeps the contact connected to the show.
Let your preparation do its job.
When enabled and connected, Habsy can send your prepared first connection email, share the digital profile link included in it, enrich the contact and sync it to your CRM. You spend less time repeating those steps between visitors.
Give the visitors you miss a way in.
When everyone at the booth is busy, your business profile QR keeps an enquiry route available. Visitors can scan, read about your business and submit their details through the profile’s enquiry form.
Add background to the conversation.
AI-powered enrichment can add publicly available professional and company details, such as a person’s role and experience, or the company’s industry, size, regions and products or services. Use that background alongside what the visitor tells you; available details vary by contact.
Poor hall signal? Save scans on your phone and reconnect for processing and connected actions. Badge QR codes that contain only an organiser’s internal ID may need a business card scan or manual entry instead.
The next person handling this lead can see why Asha visited and what to do next.
The contact, requirement and next step are recorded together, ready for follow-up.
03 / After the event
Continue the conversation.
Skip the reconstruction.
The show is over. Your first job should be following through on what you promised, rather than working out who everyone was.
Start with the context you already captured.
Open the event category and review the visitor’s intent signals, notes and reminders. A demo request needs a different message from an early enquiry. Let the conversation guide your next step.
Choose the right contacts. Filter your event leads, review their needs and select the people relevant to your outreach.
Choose email or WhatsApp. Use the appropriate connected account and a saved template, or ask Habsy AI to help draft a message for the situation.
Review, send and keep track. Check the message and recipients before sending. Review outreach activity and the analytics available for your connected channel in Habsy.
For important opportunities, use the individual notes to make the message specific. Your supported CRM connection can carry the lead into the sales process your team already uses.
See how Habsy supports your team →Subject: Specifications for your new production line
Hi Asha,
It was good meeting you at Trade Expo 2026. As discussed, here are the specifications for the solution we explored for your new production line.
Would Monday be a good time to arrange a demonstration with your operations team?
Best,
Your booth representative
Hi Asha, good meeting you at Trade Expo 2026. Here are the specifications we discussed for your new line. Shall we find a time for a demo with your team?
Draft and review the message using the context you recorded; this does not imply automatic generation from every note.
One booth. One connected team.
Your team meets visitors separately. Your leads belong together.
When several representatives work the booth, individual contact lists can leave gaps in the handoff. Habsy Platform brings leads from your connected team into one event view, with the context recorded at capture.
| Visitor | Met by | Conversation context | Next step recorded |
|---|---|---|---|
| Asha PatelExample company A | Representative 1 | New line · Buying this quarter | Send specs and arrange a demo |
| Daniel LeeExample company B | Representative 2 | Exploring distribution | Share the partner brochure |
| Priya ShahExample company C | Representative 3 | Comparing product options | Follow up with a comparison |
Keep the full picture.
Review who the connected team met and what each visitor discussed. Use event reports to review captured contacts, companies reached and team activity after the show.
Make the handoff useful.
Give the people handling follow-up the requirements and next steps your booth team recorded.
Coordinate the next move.
Use the shared event view to agree who follows up and which conversations deserve attention first.
Team visibility updates after leads sync. Platform access and available features depend on your team setup and plan.
Why choose Habsy?
Capture smarter. Follow up faster.
Get more from your event.
Your booth brings people to your business. Habsy helps your team turn those conversations into connections it can act on, with the contact, the requirement and the next step kept together from the start.
One connected workflow for the work that makes an event worthwhile.
Capture the reason they could become a customer.
A name and number do not tell your sales team what to do next. In the capture flow, Habsy lets you add intent signals, notes, voice notes and reminders, and organise the lead under the event. The visitor’s requirement stays connected to their details.
Make the first connection while they remember you.
Prepare your thank-you email and digital profile link before the show. Enable automatic sending, and Habsy can send that first email after the contact is saved. Your visitor has a way back to your business while the booth conversation is still fresh.
Follow up without rebuilding the conversation.
Open your event leads, review what each person needed, and reach the right contacts through email or WhatsApp. Use a saved template or an AI-assisted draft, review it and send. Keep outreach activity and available channel analytics in view as you continue the relationship.
Give the whole team a lead it can move forward.
Representatives capture on their phones. Habsy Platform brings the connected team’s leads and recorded context into one event view. With your CRM connected, those leads can continue into your sales workflow. The handoff carries the conversation forward.
See what changes when the steps work together.
Compare handling event leads across separate lists and tools with a connected Habsy setup.
| The job to get done | Across separate lists and tools | Together with Habsy |
|---|---|---|
| Capture the contact | Cards, badge details and handwritten entries to bring together. | Cards, badges, QR, NFC and manual entry in one app. |
| Remember the requirement | Reconstruct the conversation from memory or separate notes. | Intent signals, notes, voice notes and reminders kept with the lead. |
| Know the person and company | Research each contact separately before following up. | AI-powered enrichment adds available professional and company background. |
| Make the first connection | Wait until someone works through the event list. | A prepared first email after saving, with automatic sending enabled. |
| Continue the conversation | Move contacts into a separate outreach process. | Select event contacts and follow up through connected email or WhatsApp. |
| Bring the team together | Collect and reconcile individual representatives’ lists. | Review the connected team’s leads and context in Habsy Platform. |
| Move into sales | Re-enter or import contacts into the sales workflow. | Sync leads through your CRM connection. |
Automatic actions, integrations and team features depend on your plan, settings and connected accounts. Swipe the table on a small screen.
Your event investment should keep working after the booth closes.
Habsy brings capture, conversation context, outreach and the sales handoff into a connected process. Spend less effort piecing the event back together, and put that effort into the people you went there to meet.
When the hall closes
Leave with a lighter bag.
And a clearer next step.
The booth comes down. The conversations do not have to disappear with it.
Your event leads are organised. Their requirements are recorded. With your connections enabled and sync complete, your first emails and CRM handoff can already be underway.
You know who you met, why it mattered and what to do next.
- Contacts grouped under the event
- Conversation notes and intent signals kept
- Reminders for the promises you made
- A first connection prepared or sent
- A shared view for your connected team
- A sales workflow ready to continue
An outcome to prepare for: review saved contacts and check sync and sending status before leaving.
Clear answers
Habsy for exhibitors, explained.
Practical answers for the people preparing the booth, capturing the leads and handling follow-up.
Ask about your event setup →How does Habsy help exhibitors at trade shows?
Habsy helps exhibitors prepare for an event, capture visitor details and conversation context at the booth, and follow up afterwards. The mobile app brings together contact scanning, digital business cards, intent signals, notes, reminders, enrichment, email and WhatsApp outreach, and CRM connections. Habsy Platform gives connected booth teams a shared view of their event leads.
What should exhibitors set up before an event?
Create your digital business card, review your intent signals, create an event category and set it as the default, and prepare your first connection email. Connect your CRM and messaging accounts where needed. For a booth team, agree on the event setup and the details every representative should capture.
What are intent signals in Habsy?
Intent signals are the details your team records to understand a visitor’s interest, such as the product they need, their buying timeline or their request for a demonstration. Habsy AI can suggest signals based on your business. Review and save those suggestions, or create your own. A recorded signal reflects what your team captured; it is not proof that a visitor will buy.
Can Habsy automatically send an email after a scan?
Yes. With a first connection template, the relevant email connection and automatic sending enabled in your scanning preferences, Habsy can send the first connection email after a contact is saved. The contact needs a usable email address. Prepare and review the template before the event, including your digital profile link if you want to share it.
Can Habsy scan cards, badges, QR codes and NFC cards?
Habsy supports business cards, event badges, QR contact details and NFC cards. Badge capture depends on the information available in the badge or QR code. A QR code that contains only an organiser’s internal ID may not provide readable contact details. In that case, scan the visitor’s business card or add the contact manually.
Does Habsy work without internet at an exhibition?
Habsy can save scans on the phone when the connection is poor or unavailable. Processing and connected actions, such as email sending, enrichment, CRM sync and team updates, need connectivity. Let the app reconnect and check completion before relying on those actions.
Can several booth representatives use Habsy together?
Yes. Booth representatives can capture leads on their own phones and use Habsy Platform for a shared view of contacts captured by the connected team. Managers can review the event’s leads and conversation context together, then coordinate follow-up. Team access and platform features depend on your setup and plan.
How do exhibitors follow up after the event?
Filter contacts by the event category and review their notes, intent signals and reminders. Select the relevant contacts, choose email or WhatsApp through the appropriate connection, and use a saved template or review an AI-assisted draft. Review outreach activity and available analytics in Habsy. When your CRM connection is configured, leads can also sync into the sales team’s workflow.
Does Habsy replace a CRM, and what does it cost?
Habsy handles capture, conversation context and follow-up around the event, and can connect to your CRM for the wider sales process. It does not require you to replace your CRM. App features, integrations and team platform access can vary by plan. Check Habsy’s current pricing and confirm the setup your booth team needs before the show.
Make your next event
easier to follow through.
Scan. Remember. Connect. With Habsy.
Talk to the Habsy team
Planning a big event season, setting up a team, or just have a question about the app? Send us a note and we will get back to you within one working day.