Fi Europe 2026: Keep Ingredient Samples, Specifications and Contacts Together
Fi Europe 2026 takes place November 17–19 at Messe Frankfurt. An ingredient sample is easier to evaluate when the supplier’s contact stays connected to the application, functional target and trial information discussed. This guide covers visitor access and a Habsy workflow for recording those details, separating R&D questions from purchasing questions, and following up with the specifications or samples the project needs.
Habsy11 min read
Fi Europe at a glance
- Dates
- November 17 to 19, 2026Tuesday to Thursday
- Exhibition hours
- Nov 17–18: 10:00–18:00; Nov 19: 10:00–16:00Standard visitor hours, local time; selected passes permit 09:00 entry.
- Venue
- Messe FrankfurtFrankfurt, Germany
- Entry
- Paid visitor passes; normally age 16+The organiser has a nursing-mother/baby exception; confirm the current policy.
- Official website
- figlobal.comConfirm details before you travel
Who exhibits and who attends Fi Europe?
Start with the finished-product application and what the formulator is trying to change: flavour, texture, handling or another defined requirement. Keep sample requests and application notes with the ingredient supplier’s contact. A procurement colleague may also need pack size, availability and delivery information, so record whether the next step is a lab trial, a technical question or a commercial review. These are suggested discussion points, not claims that any ingredient is approved for a particular use.
Who exhibits
- Food and beverage ingredient suppliers
- Flavour and texture specialists
- Nutrition and functional ingredient providers
- Ingredient-processing technology suppliers
- Food-industry service providers
Who attends
- Food and beverage R&D teams
- Ingredient purchasing managers
- Food technologists and formulators
- Product-development teams
- Ingredient distributors
Use the official exhibitor list and programme to group ingredient and application-support meetings. The Innovation Hub is listed in the programme; confirm the time and access for sessions before arranging an appointment around them. Visitor, early-entry and exhibitor hours are different.
How to prepare for Fi Europe with Habsy
Most of the work happens before you reach Frankfurt. Set up Habsy once and every conversation at the show ends with a saved contact, the context you need and a next step.
If you are visiting
Before you fly
- 1
Create your Professional digital card
Share your details by QR code, NFC or link instead of paper cards.
- 2
Add your Business digital card
Your company profile and brochures, for partners and suppliers you meet.
- 3
Create a Fi Europe category
Plus the visitor intent signals below, to sort vendors by fit later.
- 4
Turn on Send my digital card back
Everyone you scan gets your card automatically.
If you are exhibiting
Before you fly, for every rep
- 1
Install Habsy on every rep's phone
Give each rep a digital card, plus one Business digital card for the company.
- 2
Set up intent signals and templates
Every rep qualifies and follows up the same way, by email or WhatsApp.
- 3
Add an enquiry form to your card
Print its QR code on the booth so visitors leave details when you are busy.
- 4
Create a Fi Europe campaign
Bringing several reps? Every scan lands in one live list.
How to set up Habsy before Fi Europe
Five steps, in the order the app walks you through them. Visitors need steps 1 to 3. Exhibitors should do all five.
1. Create your digital business cards
Every Habsy account includes two free digital cards under MyQR: a Professional digital card for you and a Business digital card for your company, with your services and brochures. Habsy's AI builds them from your LinkedIn profile and website, or from a photo of your own business card. Share them by QR code, NFC or link. The person you share with opens your card in their browser, with no app needed, and saves your contact in one tap. Add an enquiry form so visitors who scan your card leave their details and are saved as a new contact.
1Your Professional digital card
2Your Business digital card
3Share by QR code, NFC or link
2. Add intent signals
Intent signals are tap-to-answer questions you fill in for every contact, so every rep records the same details in seconds. In Settings, open Manage Intent Signals, then tap Create with AI to get suggestions from your website, or Create Manually to add the set below.
1Open Manage Intent Signals
2Review the signals Habsy suggests
3Tap the answers after each scan
- Food manufacturer
- Beverage manufacturer
- Ingredient distributor
- Brand owner
- Contract manufacturer
- R&D manager
- Procurement manager
- Food technologist
- Product development lead
- Functional ingredients
- Flavours
- Texture systems
- Nutrition ingredients
- Processing solutions
- Within 3 months
- 3 to 6 months
- 6 to 12 months
- Researching
- Request samples
- Send application notes
- Discuss trial requirements
- Introduce a colleague
- Functional ingredients
- Flavours
- Texture systems
- Nutrition ingredients
- Processing solutions
- Exhibitor stand
- Innovation Hub
- Scheduled meeting
- Strong fit
- Possible fit
- Not a fit
- Book a demo
- Request pricing
- Share with my team
- No follow-up
Add them in Settings, Manage Intent Signals, with Create Manually, or start with Create with AI and adjust the options to match what you sell or what you are looking for.
3. Create a Fi Europe category
Create a category called Fi Europe and set it as your default for the days of the event, so every contact you scan at the show is filed under it automatically. After the show, use it as a filter to export only your Fi Europe contacts to Excel, CSV or VCF in one step. Exhibitors on Habsy Platform can also use the Fi Europe category to track how the event performed: contacts captured, companies reached, intent signals and each rep's results.
1Create the category
2Pick it when you save a contact
3Find it on every contact
4. Set up your email and WhatsApp templates
Connect your email account or WhatsApp Business account in Settings before the show. Then, with Send email or WhatsApp template turned on in your Card Preferences, your follow-up goes out from your own account the moment you save a scanned contact. The visitor often has your message, and your digital card, before they leave your booth. It shows you are organized and quick to respond, and it puts you ahead of every exhibitor who follows up next week. To write the template, open Email Templates or WhatsApp Templates in Settings, describe the message, and Habsy's AI writes it. Add variables such as the contact's name and company so every message is personal. Here is a template you can copy for Fi Europe:
Hi {{recipient.name}},
It was good meeting you at Fi Europe in Frankfurt.
I would be happy to share ingredient specifications and application information for the product work {{recipient.company}} is considering.
Would you prefer to review the technical information first, or discuss sample quantities, processing requirements and the timing of your formulation trials?
Best regards,{{user.name}}{{user.company}}
Hi {{recipient.name}}, this is {{user.name}} from {{user.company}}. Good meeting you at Fi Europe.
Would ingredient specifications or sample information be useful for your formulation review? Happy to clarify application requirements and agree the next step for a trial.
Words in braces are variables. Habsy fills them in from each contact and from your profile when you send.
1Let AI write the template
2Save your WhatsApp templates
3Save your email templates
5. Set your Card Preferences
Choose what Habsy does each time you save a contact, once in Settings or per save. It runs in the background while you move on to the next conversation.
Sofia Weber saved at Fi Europe · 4 steps running in the background
Email, WhatsApp and CRM steps need the matching integration.
How to capture every contact at Fi Europe
Use one app for every contact you make, wherever you make it: at the booth, in a session, at a reception or over dinner. Every rep and every visitor captures contacts on their own phone, free and with no scan limit, and every contact lands in one list with your category, intent signals and notes.
1Scan a business card
2Scan a badge QR code
3Type it in with manual entry
- Badges: point the Habsy scanner at a badge and Habsy reads the attendee's details from its QR code. If a badge holds only a registration number, scan the person's business card or type them in.
- Business cards: scan each card in seconds, or switch to Batch and scan up to 150 cards in about 5 minutes without leaving the camera. Habsy reads cards in 200+ languages.
- QR codes: scan digital business cards from any provider, LinkedIn QR codes and contact QR codes.
- NFC: turn on NFC on the scan screen, then hold an NFC business card or an NFC event badge to the back of your phone. Habsy reads the contact and saves it, with no camera needed.
- Manual entry: no card and no QR code? Choose Manual and type the details in.
- Offline: capture continues when the hall Wi-Fi is busy, and contacts process once you reconnect.
Many shows also sell official lead retrieval through the organizer. Habsy works on its own or next to it. For more, read lead capture vs lead retrieval.
How to add context while you talk
A contact without context is hard to follow up. Before the next conversation starts, add what you discussed and what you promised.
- Intent signals: tap the answers on the review screen after each scan.
- Voice notes: tap Add Voice Note and say what they need. Habsy turns it into a searchable transcript.
- Text notes: type a quick note, such as "Specifications and samples for 3 ranges".
- Reminders: in 1 hour, in 4 hours, tomorrow at 9 AM or any date and time, with a repeat and an alarm. All of them appear in My reminders.
Here is what a contact from Fi Europe looks like with context added:
Sofia Weber
R&D Manager, Meadowline Foods
Intent signals
- Food manufacturer
- R&D manager
- Functional ingredients
- 3 to 6 months
- 3 ranges
- Request samples
Notes
Reformulating 3 ranges; needs ingredient specifications, sample quantities and application support.
0:42 · "Please send specifications and trial samples for our 3 ranges so the formulation team can review."
Reminder
Friday, 9:00 AM · Send ingredient specifications and samples
Illustrative example: fictional person, company and buying requirements; not an actual attendee record.
Going to Fi Europe?
Your digital card and lead capture in one app.
Unlimited scanning, text notes, reminders and exports are free. Categories, voice notes, intent signals and templates require Habsy Plus. Habsy Platform is separately priced for teams.
What to do in Habsy after Fi Europe
The show ends on Thursday, November 19. What you do in the next 48 hours decides how many of those conversations turn into meetings, partners or deals.
If you visited: pick up the conversations you started
- See who looked at your card: open QR analytics to see how many people viewed and saved your digital card, how they engaged and where.
- Save and call back: save vendors to your phone contacts, and set a reminder to call back the ones you want to hear more from.
- Drop a message: Habsy writes a short email or WhatsApp message for any contact, mentioning where you met.
- Export and share: export your Fi Europe category to Excel, CSV or VCF, by date range, with a copy sent to your email, and share the shortlist with your team.
Top locations
Example numbers.
1Export to Excel, CSV or VCF
2Set a reminder to call back
3Send a quick message
If you exhibited: follow up within 48 hours
- Thursday evening: batch scan any cards left in your pockets and check that every contact has a note.
- Friday: filter by intent signals, such as "Book a demo" and "Within 3 months", and send your Fi Europe template to the hottest contacts first.
- Send at scale: select several contacts on the home screen, choose email or WhatsApp and a template, and send to all of them.
- Next week: work through the rest by reminder, sync qualified contacts to your CRM, and export the list to Excel, CSV or VCF.
1Write the follow-up with AI
2Pick a template for each contact
3Select several contacts and send
For more message ideas, see our follow-up email templates.
Exhibiting with a team? Run Fi Europe on Habsy Platform
When several reps work the booth, the hard part is not capturing leads. It is knowing, during the show and after it, who met whom, who is hot and who follows up. Habsy Platform is the web dashboard for that, at app.habsy.ai. Reps keep scanning in the app, and the manager sees everything in one place.
app.habsy.ai
- One campaign for Fi Europe: every rep's contacts land in one live list, by rep and by day.
- Clear ownership: assign contacts, set reminders, and get alerts when two reps meet the same person.
- Follow-up from one place: sync to your CRM and run email sequences, WhatsApp and LinkedIn outreach for the whole team.
The Fi Europe post-event report
When the show ends, Habsy turns your Fi Europe contacts into a post-event report: what your team captured, who you met, what they told you through your intent signals, and a dossier on every company with how well it fits your business. Use it to decide who to call first and whether the next edition is worth the booth. Here is what it could look like for Fi Europe, with example data:
Post-event report · Fi Europe
Overview: what your team captured at Fi Europe, how complete it is, and what stands out.
Analytics: the kinds of organizations and the seniority of the people your team met at Fi Europe.
Intent signals: what contacts at Fi Europe are interested in, when they plan to buy and the next step your reps agreed.
Habsy Platform has one team price, with no per-event or per-lead fees. See Habsy for teams or explore the platform.
Bottom line
Record application, functional targets, sample needs and documentation with each ingredient supplier so your Fi Europe shortlist supports formulation trials after the show. Visitors: create your digital card and scan every card and badge you collect. Exhibitors: set up intent signals and templates before you fly, capture every contact in one app, and follow up within 48 hours. See event lead capture with Habsy.
Bringing a team to Fi Europe and other events this year? See how Habsy works for sales teams, or book a demo of Habsy Platform.
Habsy is not affiliated with Informa Markets. Event details come from the official Fi Europe website and can change.
Keywords
- Fi Europe 2026
- Fi Europe Frankfurt
- ingredient sourcing
- Fi Europe visitor hours
- food ingredient samples
- formulation follow-up
- ingredient supplier contacts
Frequently Asked Questions
When and where is Fi Europe 2026?
Fi Europe 2026 takes place November 17–19 at Messe Frankfurt in Frankfurt am Main, Germany. The venue lists the same dates for this guest event on the Frankfurt exhibition grounds.
Do all Fi Europe passes have the same entry time?
No. Standard visitor hours are 10:00–18:00 on November 17–18 and 10:00–16:00 on November 19, local time. The organiser identifies selected pass types with 09:00 entry. Check the exact entry entitlement on your pass; exhibitor access hours are separate.
Is Fi Europe admission free?
No. The organiser uses paid visitor passes. Compare the current entry times, programme access and other inclusions before booking. This guide does not quote a ticket price or assume an exhibitor invitation removes the need to register.
What is the minimum visitor age at Fi Europe?
The normal minimum age is 16. The official policy also allows nursing mothers to attend with their babies, with a responsibility waiver at check-in and a private room available. Check the organiser’s current instructions before travelling with a baby.
What should I note after discussing an ingredient sample?
Record the food or beverage application, functional target, processing conditions, ingredient or blend discussed and the documents requested. Agree the sample quantity, delivery contact and trial deadline. A tasting is a starting point for a formulation review, not proof that the ingredient meets a finished-product specification.
How do I keep R&D and procurement follow-up distinct?
An R&D conversation may need application notes, samples and a trial plan. Procurement may need supply format, minimum order quantity, availability and delivery terms. Record both owners when a project needs technical evaluation before commercial review.
Does Fi Europe have its own networking and lead-capture app?
Yes. The official FAQ describes an event app for networking, meetings, digital badges and exhibitor lead capture. Check your account and package entitlements. Habsy is an optional place to keep business cards, notes and follow-up; it does not unlock the event platform’s restricted records.
Can Habsy read a Fi Europe badge?
It can read supported QR codes containing contact details. If a badge carries only an organiser identifier or restricted link, use the official service or exchange a business card. Habsy does not gain access to the organiser’s registration database.
What should the Fi Europe follow-up request or provide?
Connect the ingredient to the application discussed, send the agreed specification or application note, and confirm the sample and trial requirements. The email and WhatsApp examples focus on that review rather than a generic software demo invitation.
Which Habsy features need a paid plan?
Scanning, text notes, reminders, exports and two digital cards are free. Categories, voice notes, intent signals, templates, enquiry forms, card analytics and integrations require Habsy Plus. Use the relevant account integrations for sending and CRM actions; Habsy Platform is separately priced for teams.
Going to Fi Europe?
Capture every contact you make in Frankfurt.
Connect each ingredient supplier to the application, specification and sample request you discussed, then follow up with a clear formulation-trial next step.
